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Admissions & Marketing Assistant (Primary & Secondary)

Invictus is seeking an energetic Admissions and Marketing Assistant to support the admissions and
marketing team in fulfilling the department objectives by providing administrative assistance,
processing admissions enquiries and applications based on the school’s admissions standards and
coordinating activities that ensure best practices for maximum student enrolment. He/she must
possess excellent communication skills and professionalism to answer parents enquires regarding

Areas of Key Focus

Admissions / Inquiries / Application
• Update and maintain Application Records pertaining to enrolments and withdrawals in the database
• Provide administrative support to the admissions team by answering phones and other general
• Update of various admissions and enrolment reports, project and meeting summary
• Assist with email, telephone, walk-in enrolment enquiries
• Cross-checking new applications, student and parent details, chasing outstanding documents
• Maintain accurate student and parent information in the database and cascade relevant information to
colleagues in a timely manner
• Assist with following up on pending enquiries
• Scheduling and coordinating interviews and assessments
• Initiate regular follow-up with prospective parents via email, telephone and social media
• Support open houses/ principal talks/ education fairs
• Other duties as required by the Admissions and Marketing Manager

• Preparing and drafting flyers, curriculum guide, admissions guide, handbooks, yearbooks to
ensure high quality, consistent branding and accurate information is provided
• Support efficient operations through multiple communication channels such as websites, social
media, to promote school news
• Manage the organisation of events and displays as well as Eventbrite bookings for Open Houses/
Principal Talks/ Education Fairs and general events.
• Preparing content of PPT presentation
• Organising marketing photos and files

Job Specification

Years of Experience Experience in a similar capacity is highly advantageous
Education Bachelor’s degree in any discipline, Administration degree preferred.
Profile of Competency
  • International school admissions experience is highly desirable.
  • Familiar with international school education and an understanding of the local community.
  • Strong initiative to follow up on multiple projects and tasks.
  • Warm and friendly nature, unflappable under pressure.
  • Attention to detail.
  • Excellent communication and organisational skills
  • Good team player.
  • Well-versed in Microsoft Office suite and social media savvy.
Language Abilities
  • Fluency in English both oral and written
  • Fluency in Mandarin and Cantonese 

Kindly send your CV or general job enquires to