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School Administrator (Primary, Start Immediate)

Business Unit Invictus School Hong Kong
Department Non-Academic
Job Title Administrative Assistant and Receptionist
Job Grade Supportive Staff
Direct Report Principal / School Secretary
Direct Subordinate(s)  NIL

Essential Duties and Responsibilities

Invictus is seeking a reliable Administrative Assistant and Receptionist responsible for taking care of daily receptionist and school administrative duties. He/she must possess excellent greeting skill to staff and visitors with good communication skills and professionalism to answer phone enquires. 

Area of Key Focus

Job Responsibilities:
  • Uphold a presentable, pleasant, and professional demeanour at all times.
  • Attend to any walk-in / call inquiries.
  • Engage parents, children, and to work cooperatively with colleagues.
  • Arranging appointments
  • Keeping tabs on both staff and children attendance.
  • Various administrative duties including but not limiting to : 
    • monitor and maintain office equipment
    • maintain inventory of office supply
    • data entries
    • mail services
    • school events registration and administration
    • school bus arrangement
    • exercise book and uniform ordering and stocking
    • restock first-aid items
  • Other ad-hoc duties as assigned by Line Manager

Job Specification

Years of Experience
  • Minimum 2 years’ relevant experience, candidates with customer services experience will also be considered
  • Diploma or Certificate in Secretarial Training
Profile Competency
  • Relevant work experience in Education sector will be advantageous
  • Ability to work in Hong Kong preferred (HKID Resident or HK Permanent ID);
  • Have completed Sexual Conviction Record Check (SCRC) is preferred
  • Excellent communication and interpersonal skills
  • Meticulous and good organization skills
  • Experience in customer service will be advantageous
  • Contribute to a position, caring and motivating culture
  • Excellent computer literacy with Microsoft Office
Language Abilities
  • Fluency in spoken and written English.
  • Fluency in Mandarin and Cantonese will be advantageous, to liaise with local speakers
Professional Qualifications / Job License

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